For Agency Administrators and DONs

Every hour away from the bedside is data your agency will never get back.

What your clinician observes at the bedside is the most valuable clinical and financial asset your agency has. The further from that moment it gets documented, the more you lose: accuracy, reimbursement, and quality of care that follows from that visit.

Book a Demo → See the ROI Math

The Real Cost

The further from the bedside, the more you lose.

Your clinician finishes a visit at 10am. By the time they sit down to chart at 8pm, the nuances are gone. The observation that would have changed a reimbursement tier, the symptom detail that mattered for the care plan, the exact functional score that QA will flag. That gap is costing your agency more than you think.

💰

Lost reimbursement you earned

OASIS scores documented from memory hours later are systematically lower than what was observed. Inaccurate functional and clinical scores mean lower PDGM payment tiers, on every episode.

🔍

QA rework that shouldn't exist

Most OASIS errors aren't carelessness; they're recall errors. A clinician who can't remember exactly what they observed fills in fields with their best guess. Your QA team fixes it. Or doesn't catch it.

⚠️

Compliance risk hiding in plain sight

Every OASIS field that can't be traced back to a documented clinical observation is an audit vulnerability. The gap between what happened and what was written is where compliance exposure lives.

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Clinicians who eventually leave

When your best nurses are charting at 9pm, they're not just tired; they're telling you something. The agencies losing clinicians to burnout are the ones asking them to carry the visit in their head all day.

🕐

Billing delays you can't afford

Incomplete documentation at visit close delays your 485 orders, which delays your billing cycle. Every day of delay is cash you've already earned sitting idle.

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Capacity you can't unlock

A clinician spending 3 hours on documentation after visits can't take on more patients. That's not a staffing problem; it's a tools problem. The capacity is there. The time isn't.

The Scribble Solution

Capture everything at the bedside. Let nothing downstream be a guess.

Scribble listens during the visit and documents in real time. What your clinician observes at 10am is captured at 10am, not reconstructed at 8pm. That's the difference between what actually happened and what someone remembered.

⚡

Real-time OASIS documentation

Clinicians are done at the visit, not hours later. No dictation, no post-visit catch-up.

🎯

Higher OASIS accuracy

Every field is tied to a conversation moment. Your QA team sees fewer errors from day one.

🔗

EHR integration included

Documentation pushes directly to your existing system. No new logins, no double entry.

🎯

Downstream accuracy starts here

When documentation is captured at the bedside, every downstream process, billing, coding, QA, care planning, is built on what actually happened, not what someone recalled.

Before Scribble

❌ Clinicians chart 2–3 hrs after visits
❌ OASIS recreated from memory
❌ QA team always chasing clinicians
❌ 485 orders delayed 3–5 days
❌ Clinician struggles to keep up with demand

After Scribble

✅ Documentation done before leaving driveway
✅ OASIS submitted next day
✅ QA rework drops by 40%
✅ 485 orders out within 24 hrs
✅ Clinicians take on 1–3 extra visits/week

Your Competitive Edge

Your clinicians are not a cost center. They are your agency.

In home health, your clinicians walk into patients' homes every day. They are your brand, your quality, and your growth engine. The agencies winning on recruitment, retention, and outcomes are the ones that give their clinicians tools that actually respect their time and expertise.

🏆

Recruit on reputation

Clinicians talk. Agencies known for giving their team the right tools attract better candidates and close offers faster.

❤️

Retain who you have

Documentation burnout is the leading reason experienced clinicians leave. Solving it is the most direct retention investment you can make.

📈

Grow without adding headcount

When each clinician can see 1–3 more patients per week, your agency grows, without a single new hire on payroll.

"It's a means to really cultivate the atmosphere they are working in."

Corbin King, Clinical Director · Haggai Healthcare

Build Your Business Case

Model the numbers for your board.

Every agency is different. Adjust the inputs below to estimate your specific productivity and revenue gains, then bring it to your next leadership meeting.

Your Agency

Number of clinicians 20

5300

Clinician hourly cost (fully loaded) $55/hr

$35/hr$100/hr

Based on 1 hour saved per clinician per day · 5 days/week · 48 working weeks/year (FTE) · Conservative estimate

What you get back

$264K

Annual labor value recovered

Hours reclaimed from documentation × fully loaded clinician cost

4,800

Clinician hours returned/year

$13K

Value recovered per clinician

Get a Custom ROI Model for My Agency →

Implementation

Live in 2–4 weeks. We do the heavy lifting.

We handle EHR integration, clinician training, and configuration. Your team just needs to show up for one onboarding session.

Discovery Call

We map your EHR setup, documentation workflow, and agency-specific requirements. Usually 60 minutes.

EHR Integration

Our team configures the connection to your EHR system. Most integrations go live in 3–5 business days.

Clinician Onboarding

One 45-minute session per cohort. Most clinicians are proficient by their second visit using Scribble.

Go Live & Monitor

Your dedicated implementation manager monitors adoption and accuracy in real time during the first 30 days.

What Agency Leaders Say

Hear it from Haggai Healthcare.

Brandon Lang, President, and Corbin King, Clinical Director, on what Scribble changed for their agency.

★★★★★

"Yes, just getting started. Scribble, they have been great."

Brandon Lang

President · Haggai Healthcare

★★★★★

"It's a means to really cultivate the atmosphere they are working in."

Corbin King

Clinical Director · Haggai Healthcare

Agency FAQs

What directors ask before they commit.

How long does implementation take?▼

Most agencies are live within 2–4 weeks. We handle EHR integration, configuration, and clinician onboarding. You'll have a dedicated implementation manager from day one through your first 30 days live.

Will clinicians actually use it?▼

Adoption is typically high because the value is immediate and personal; clinicians get their evenings back from day one. One 45-minute onboarding session is all most clinicians need. We monitor adoption in the first 30 days and address any concerns directly.

How does the EHR integration work?▼

After each visit, completed OASIS fields and notes push directly to the patient record in your EHR. No manual export, no double entry. We have live integrations with WellSky, Axxess, KanTime, and Netsmart, with MatrixCare in progress.

What if a clinician doesn't trust an auto-filled field?▼

Clinicians are always in control. Every field Scribble fills is reviewable and editable before submission. Each answer is linked back to the exact moment in the conversation it came from, so clinicians can verify the basis for any response.

Is there a pilot or trial option?▼

Yes. We can start with a focused pilot group, typically 10–20 clinicians, before a full agency rollout. This lets you see real results with minimal disruption, and gives your team confidence before committing at scale.

How does Scribble handle different visit types?▼

Each visit type has its own documentation requirements and Scribble is trained specifically on the clinical context and OASIS items relevant to each. As we add visit types, your agency gains coverage across the full episode of care.